Facilities Project Coordinator/Administrative Support
JOB ID: 23000064
Milton Hershey School (MHS) is one of the world's best private schools, where qualifying students in pre-kindergarten through 12th grade live on campus and receive an exceptional educational experience—with all costs covered due to the generosity and forethought of our founders, Milton and Catherine Hershey.
MHS is seeking a Facilities Project Coordinator to perform diverse and complex administrative duties to support Regulatory Compliance within the Facilities and Technical Services Group. The Facilities Project Coordinator serves as an integral part of our communications and essential services to MHS students, faculty & staff and visitors to our campus. This position requires a high degree of multi-tasking ability, communicating effectively, and maintaining confidentiality. Also, requires broad experience in office productivity and streamlining operations. Some of the responsibilities are:
- Assisting in ensuring that all regulatory inspections are accurately and efficiently performed throughout the year.
- Scheduling of multiple inspections at one time, accurate record keeping, filing of inspection reports, receiving quotes and processing invoices.
- Provides office management, record keeping, scheduling meetings, note taking responsibilities, initiating, and composing letters, reports, spread sheets, and electronic administration of inspections.
- Uploading electronic O&Ms to the GIS map server during the project closeout.
- Identifies and resolves problems that affect the orderly flow of inspection work as well as the creation of standard operating procedures.
- Communications including responses to internal & external inquiries – phone and written.
- Special projects as needed.
This position is an in-office role with working hours from 8:00am to 4:30pm Monday through Friday. Starting pay is in the range of $21.00 – 26.00 an hour; pay is determined based on experience.
Qualifications:
- High School Diploma or equivalent required.
- A minimum of 3 years of experience in an administrative support position with a heavy emphasis on facilities & compliance inspections.
- Valid PA drivers license in good standing.
- Certification as a Certified Administrative Professional (CAP) is desirable.
- Skilled in utilization of Microsoft Suite – particularly advanced utilization of creating and managing Excel reports and PowerPoint presentations; MOS Certification a plus.
- Proficient in troubleshooting computer systems.
- Exceptional interpersonal skills including verbal and written capabilities.
- Skilled in providing high quality customer service and in collaborating with others.
- Proficient in time management and self-managing one’s responsibilities with multiple competing demands & projects.
- Candidates should be willing to actively engage with students on a regular basis.
- Must demonstrate a high degree of integrity as all MHS staff are considered role models for MHS students.
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Equal Employment Opportunity Policy
Milton Hershey School does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.