Executive Assistant & Legal Project Coordinator

JOB ID: 23000037

Milton Hershey School (MHS) is a tuition free home and private school for 2,000 Pre-K through 12th grade students.  Founded in 1909 by Milton and Catherine Hershey, the lives of more than 11,000 students have been positively transformed through MHS’s high-quality career-focused education, nurturing home life, and extensive extra-curricular opportunities.

MHS is seeking an Executive Assistant & Legal Project Coordinator.  This position plays a critical role in ensuring smooth operations of a fast-paced Office of General Counsel.  The role includes providing primary support to the Vice-President of Legal Affairs, General Counsel and Corporate Secretary.  Additionally, this role coordinates and manages a wide variety of legal projects, governance and legal shared services for the Office of General Counsel.

Responsibilities include:

• Managing the schedule for the VP.
• Preparing reports, presentations and other communications for the VP and other department members.
• Project oversight including collection, evaluation, prioritization and responses to legal requests. 
• Working closely with Board Secretaries for Milton Hershey School and Catherine Hershey Schools for Early Learning. 
• Planning and implementing MHS Board of Managers and Catherine Hershey Schools for Early Learning Board of Directors governance initiatives and meetings. 
• Managing litigation and other legal matter files. 
• Coordinating legal shared services including managing calendars and coordinating meetings.
• Meeting minute taking.
• Records management including file preparation and management.
• Committee participation.
• Communications including responses to inquiries – phone and written.
• Special projects as needed. 

Qualifications:

• Bachelor’s degree.
• Minimum of 8 years of experience, including experience with in-house legal counsel. 
• Microsoft Office proficiency including Outlook, Word, Excel and PowerPoint.  Experience with records management systems. 
• Typing speed of 80 wpm and proficient in minute-taking.
• Strong communication skills including verbal and written, ability to create presentations containing complex information.
• Interpersonally skilled including the ability to collaborate and influence.
• Exceptionally high degree of attention to detail.  Skilled proofreader. 
• High level of initiative, tact and professionalism.  Able to work independently with sound judgement.  High degree of confidentiality.
• Demonstrated skills in project management including multi-projects in a dynamic setting.
• Candidates must demonstrate a high degree of integrity as all MHS staff are consider role models to students.
• Candidates should be eager to engage with students.